Easy and Quick Design Tips for Professional PowerPoint Presentations

May 9, 2015 - By 

When you’re short on time it’s easy to prepare a PowerPoint presentation that looks professional. It comes down to some basic design rules; consistency and alignment.

Humans like patterns and in particular, seeing the same things in the same places. Think about your favourite app. The heading is always in the same place, as are your favourite options or links. It’s disruptive when these things move. The same applies for PowerPoint slides:

1. Your headings must appear in the same place on all slides

Your heading is one of the most important parts of your slide. Make sure you headings start in the same position on each slide. Having your headings in different places (even by a few millimetres) can disrupt the flow of your presentation as they can appear ‘to jump’ as you move through each slide.

Click on the images below for an example image gallery of headings that aren’t placed consistently:

Now click through the same presentation with a consistent heading placement. This small amendment makes a big difference to the flow of the presentation:

2. The heading font, size and colour should also be the same.

The same design principles apply when using font style, size and colour. Turn off the “auto-resize” function in PowerPoint and be consistent. Your headings should be reliable sign-posts for your audience. They see the font, size, colour and position of your heading and understand the purpose of the slide.

How to turn off auto resize:
1. Go to the file menu and click Options:

options

2. Click the “Proofing” option and the “AutoCorrect Options” button:

proofing

3. Select the “AutoFormat As You Type” tab and deselect the checkboxes next to “AutoFit title text to placeholder” and the “AutoFit body text to placeholder” options and click “Ok”.

Autoformat

3. Make sure your content is aligned to key slide features.

Aligning the content, whether it be tables, text or images, is just as important as aligning your headings.
Try to use your PowerPoint layout template to achieve this. For example, to ensure your text boxes start at the same position on every page, either:

1. Use slide layouts
Insert a new slide by going to ‘Home’ then clicking ‘New Slide’:

HomeNewSlide

Then choose a slide layout from your template by going to ‘Home’ then clicking on ‘Layout’ and use the drop down menu to select the appropriate layout:

HomeLayout

2. Copy and paste similar slides you’ve already created.
Make sure you can see your slide list on the left hand side of the page. If you can’t go to View then click the ‘Normal’ option on the far left:

ViewNormal

If you’ve already created a text slide select it, right click and copy and the right click in the list of slides again and paste it. This will maintain both your heading and text positioning. Modify your slide from there without moving the text boxes. You can do this for any style of slide.

Thank for reading. Click on the links below to download the two PowerPoint slide packs featured as part of this post.

Headings not aligned example PowerPoint slides
Headings aligned example PowerPoint slides

 

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Rather than providing 20 or 30 page templated slide packs, ImaginationMachine provides single slides on blank templates so users can copy and paste directly into their own company’s template. ImaginationMachine animated PowerPoint slides aim to be both practical, and cater to many different business disciplines, all at a very low cost. Click here to search for individual animated PowerPoint slides from ImaginationMachine.com.au

Posted In:  Standard